EDDC’s relocation project….let’s take a close look

Last night’s Full Council gave the all clear for deputy Chief Executive Richard Cohen’s team to press on with the sale of the Knowle site, and the relocation of Council offices.

“At what cost?” is the burning question still unanswered, and unlikely to be any clearer for many months yet. As acknowledged at yesterday’s Full Council meeting,  it may not established before next May’s elections.

Another kind of reality check is possible, though. See photos below:

The first shows Exmouth Town Hall (energy rating ‘C’) , and the second, Honiton’s (energy rating ‘D’) East Devon Business Centre. These are to be refurbished, together with some newbuild council offices, to the tune of £10,000,000.

ExmouthHQEDDCBusCen

In contrast, at EDDC’s current HQ at Knowle, pictured below, (energy rating ‘C’), employees and visitors currently enjoy ample cost-free parking and a short pleasant walk into Sidmouth town centre (where there is regular bus service to other parts of the District). Save Our Sidmouth has long argued that the former hotel on the site could be sold off, possibly for flats, with no loss of the peaceful parkland. Does the planned decimation of a typical site that makes East Devon a place with a special identity, add to the highly questionable costs of the Cabinet’s “ambition”?

Knowle, Sidmouth

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Yet more questions for the Leader at Full Council (17 Dec 2014)

Question 7: Procedure Rule 9.2 to the Leader of the Council from Councillor Ben Ingham

During the last ten years, the Conservative Group at EDDC have managed to deplete millions of pounds of reserves to nothing. The Leadership of this council, following the advice of senior officers, now want us to believe that selling the Knowle, refurbishing Exmouth Town Hall and extending a site at Honiton, which only weeks ago we were told should be sold, will save us money. The premise is based on a twenty year payback and a heating inflation rate of ten per cent over the period. On top of that, at a time when we are told to expect extensive cutbacks in local government funding, you say we should be borrowing millions. What on earth makes you think this is a rational strategy to deploy on behalf of the people of East Devon when you plainly have no idea whether EDDC will even exist in five years time?

Answer:

The Council’s audited Accounts as at 31 March 2004 showed usable reserves of £13.6m, the latest audit Accounts as at 31 March 2014 show usable reserves at £12.7m. The reserve levels will fluctuate between years to reflect what is considered the appropriate level to hold depending on risks and the Council’s need to earmark monies for specific expenditure in the future.

This Council is faced with extensive and unpredictable basic repair costs if it remains at the Knowle not to mention any investment in modernisation. These costs would be unfunded in the absence of a capital receipt from the sale of Knowle. Selling Knowle and prudent borrowing considered against capital and operational costs makes sense. The future may well be unpredictable so we need to be flexible in how we operate and able to manage change. One thing we can be certain of is that the Knowle is not fit for purpose and not a part of that future.

Question 8: Procedure Rule 9.2 to the Leader of the Council from Councillor Roger Giles

When was advice first given to the Council Leader, that the process for site acquisition and development of Skypark aspect of the Knowle relocation project would be likely to be required to meet EU regulations?

What advice was given about the likelihood of the proposals meeting EU regulations? What advice was given about the cost and timescale of meeting EU regulations?

Answer:

Throughout the process EDDC has received advice in respect of procurement including EU aspects from the Relocation Manager and EDDC Procurement Officer. Land acquisition and contracting are matters that need to include consideration of EU requirements. No secret has been made of the complexity of European law – one specific recommendation at the June Cabinet meeting was that the Council commission specialist expertise as required to advise on the detail of appropriate procurement, value for money and legal matters in relation to Skypark.

Between Feb and June 2014, the way forward on Skypark was the subject of discussion between officers and Executive Members including the Leader.

The advice we received was that EU requirements could be met as part of a build out on Skypark and negotiations began to that end. Various possible options were under consideration. These included the Council procuring the building contractor itself which would have added something of the order of 3-4 months time and associated preparation costs.

In actuality, negotiations with St Modwen began but did not conclude – the reason being that the Heathpark sale price was reduced and the marketing of Knowle and Manstone process got underway. At which point the Skypark discussions (and further legal costs) were parked.

Supplementary Q from Roger Giles:
In the 3rd paragraph of the answer it is stated: “The advice we received was that EU requirements could be met as part of a build out on Skypark and negotiations began to that end.” Does he accept that the advice given was flawed?

Supplementary Answer from Paul Diviani:”It was the right advice at the time”

Is the Leader listening? More questions put to him at Full Council

Question 6 1-5: Procedure Rule 9.2 to the Leader of the Council from Councillor Claire Wright

Question 1: Please detail the total costs incurred so far by EDDC as a result of resisting the Information Commissioner`s ruling that EDDC should release information relating to the office relocation project.

Answer: It was not this Council’s desire to see this matter go to a tribunal and EDDC offered to resolve the matter by correspondence but the Information Commissioner decided otherwise resulting in time and expense. The legal expertise required by the Council has cost £7600 to date Please state the estimated figure before commencing the court action. Please state the expected final total of the cost to EDDC.

Q2 Please state the estimated figure before commencing the court action. Please state the expected final total of the cost to EDDC.

Answer: As has been previously said, this kind of tribunal is a new process. It is not EDDC that ‘commenced’ this action. The Council had sought to resolve the matter by correspondence rather than the more expensive and time consuming process of a hearing. As such we did not have a budget estimate for the activity.

Q3 As the Skypark element of the office relocation project has now been abandoned, the argument against publishing financial details on the grounds that this would compromise the financial viability of the scheme is no longer valid. Would the council leader therefore publish the full details of estimates made, and costs incurred, relating to the Skypark proposal with immediate effect?

Answer: Negotiations on land purchase and development costs were and remain confidential between the Council and St Modwen, the Skypark developer. Were we to make public such information it would potentially disadvantage St Modwen in their negotiations with future end users.

Over time it is likely that the information will become less sensitive and officers will review the opportunity to publish. This would need to be done in discussion with St Modwen.

Q4 Now that the Skypark option has fallen through will the council leader agree to examining in careful detail, Sidmouth resident, Robin Fuller’s proposal for refurbishment of the Knowle buildings?

Answer: Mr Fuller’s proposals produced in August 2013 have been considered by the Council and found to be unrealistic practically and financially. The following are a selection of reasons why the proposals do not make sense:

 Mr Fuller himself recognises in his proposals that the 70s/80s offices are less than the Council’s space requirement

 He then proposes that we might fit 600 staff in this space but it looks like he has used HSE figures of cubic space for safe working as opposed to design standard desk space and circulation space calculations

 Mr Fuller suggests that EDDC might also build a ‘modest’ extension of, say 600m2, build over the old Chamber or build an entirely new Chamber. He does not cost the construction or factor in loss of car parking or increased density of development near neighbouring homes.

 His scheme appears to be predicated on an unspecified capital receipt from sale of the old hotel building for ‘luxury’ flats. Unfortunately the design and condition of the existing buildings has proved to be comprehensively unattractive to any developers in the recent marketing exercise

Q5 Please state the energy efficiency rating of Exmouth Town Hall? Please detail the current heating, lighting and water costs and the estimated expenditure necessary to bring Exmouth Town Hall up to a high energy efficient rating.

Answer: The DEC Certificate, issued 19 November 2013, shows a rating of 66, which places it in Band C. For the FY 2013 / 2014 utilities costs (electricity, gas, water) totalled £ 18,724.00. The overall budget estimate for the refurbishment of Exmouth Town Hall including works to provide a higher energy efficiency rating is £ 0.9 mill, including a 20% Design and Construction Risk allowance.

Sidmouth Councillors, were you listening?

It was left to opposition councillors , and to the public, to point out the “alarming weaknesses” in the relocation project, at the Full council meeting yesterday evening. Here’s what SOS had to say: http://saveoursidmouth.com/2014/12/18/relocation-has-alarming-weaknesses-in-assumptionsplanning-and-estimating-says-sos/

How come …

… EDDC had its press release on relocation out on its website together with lots of quotes from the meeting so soon after it ended?

Press Officer working late  – again.

Full Council votes for “full checks and balances” on relocation costs, which were going to happen anyway!!

Three fine opening speeches from the public were deftly rolled into one tonight, by the Chief Executive Mark Williams, yet again ignoring the specific and critical detail. They were all asking the same question, he said, which was for an independent report on figures for the claimed financial and energy savings used to justify EDDC’s office relocation plan. The answer was definitely “No”. This suggestion would be an affront to EDDC’s consultants and auditors, said the CEO, sweeping it firmly aside.
Later, however, the council heartily supported a motion read out by Sidmouth Councillor Graham Troman, that there should be “full checks and balances” carried out on the costs of moving from Knowle. This appeared a somewhat obvious procedure, with such a heavily-criticised multi-million pound project, not just to observers in the public gallery, but also to the Chief Executive, who insisted that that would happen anyway.
Significantly, perhaps, there was general agreement in the council chamber, that the results of these “full checks and balances” were not likely to be known before the May 2015 election. Councillor Claire Wright’s proposal that relocation should be put on hold until after May 7th, 2015, was rejected, leaving the way clear for a possible Knowle sale contract to be meanwhile signed.

So that’s alright, then….

More posts will be added here, on the large number of questions from opposition councillors and from the public.

EDA Vice-Chair John Withrington, asked for a date for the completion of the Local Plan. NO DATE WAS GIVEN, and the meeting moved on….

So that’s alright, then….

Relocation Twitter

… and other EDDC topics on this new hotline: https://twitter.com/EastDevonTories

Don’t forget Full Council meeting starts at 6.30pm this evening, at Knowle.

What ‘s in Santa’s Knowle sack?

East Devon District Councillors may be in for some surprises about the shaky foundations of the multi-million-pound office relocation project,at the Full Council Meeting this week, 6.30PM Wednesday 17th December, at Knowle Council Chamber,Sidmouth.

Just how many have asked penetrating questions about the figures presented for the costs? Have the questions been fully addressed? And how well-attended were the six opportunities we hear have just been offered for a last minute briefing?

The answers will no doubt become clear on Wednesday evening, to those in the public gallery, which is expected to be full.

Pity such an important agenda item comes in the extra busy-for-most week before Christmas….

Claire Wright on BBC Radio Today programme causes “EDDC Tory” Twit-terer to “choke on cornflakes” – and where should Knowle For Sale sign go?

East Devon Tory Party (?) -see below) Twitter comment following Claire Wright’s appearance on the BBC Today programme this morning (link to follow on at approx 8.10 am available via iPlayer Radio):

Listening just now to @BBCr4 today caused us to choke on out tea and cornflakes as @ClaireWrightInd was interviewed as PPC. Whats going on?”

Does the Twitterer think only Tories should get air time? Does he or she not know what is going on? Is he or she REALLY a Tory?

Oh, and it’s just above a Tweet that says:

“Public Consultation: Where is best at Knowle EX10 8HL For Sale signs be located to maximum effect? Views welcome.”

At last public consultation!!!! But only on a For Sale sign!!!!!

But surely this cannot be a REAL East Devon Tory Twitter site? It’s just too hard to tell – especially as Councillor Twiss has proved they don’t understand irony!

I am confused, off for a lie down in a darkened room!

New council HQ to be surplus to requirements by 2020?

” … So what might English government look like by 2020?

… Free-standing smaller cities and counties (probably combined with their districts and smaller unitary councils) may still be waiting their devolutionary package.”

http://www.bbc.co.uk/news/uk-30410051

New council HQ now worth half what it cost to build

Something our councillors don’t talk about – depreciation in value:

http://www.manchestereveningnews.co.uk/news/local-news/new-rochdale-council-hq-worth-5848475

EDDC relocation omnishambles: Last chance for common sense to prevail

Wednesday 17 December, Knowle, full council meeting 6.30 pm

A common-sense amendment proposed:

http://www.claire-wright.org/index.php/post/eddc_conservatives_urged_to_suspend_office_relocation_project_over_public_c

How much of Knowle is up for sale? Do Councillors really know?

Doubts arose at last week’s Public Meeting with Sidmouth District Councillors (organised by the Sid Vale Association, 9 Dec 2014). Councillor Christine Drew certainly seemed unaware of the extent of historic parkland that would be lost to public ownership, as a result of EDDC’s present plan.Is she the only one?

Savills1

For anyone unsure, the precise area being marketed is shown on these two pictures on estate agent Savill’s website.

Savills2

Relocation…balancing the books

We are moving, it is claimed, from the Knowle in order to save £50,000 per annum in running expenses. This will require the selling of the family silver, i.e. the Knowle for something like £8 million, and the borrowing of £5 million. Plus huge additional costs, particularly in the form of officer and councillor time, plus staff compensation, etc. Cost neutral we are told.

Yet the Thelma Hulbert Gallery is costing an eye-watering £150,000 per annum to maintain.

So does that mean that if we closed the Thelma Hulbert Gallery that we could buy three Knowles for £24 million and put £15 million in the bank. And have more staff, give them a bonus…

The “excellent move” TO Knowle

Sidmouth District and County Councillor, Stuart Hughes, was unable to attend the Public Open Meeting (Tuesday 9th Dec) organised by the Sid Vale Association (SVA). He did, however, send his view on relocation to SVA Chair, Alan Darrant, to be read out at the meeting. Here is Cllr Hughes’ statement:
‘I’m not sure that this is the time to be contemplating any move away from Sidmouth as the future of local government is already raising its head and I do believe we could well be looking at a two tier system becoming the norm with the parish/town councils taking on a greater role.

It was the hindsight of Ted Pinney when the Districts became into being that he secured the Knowle back in 1974 and when you really look deeply why this was such an excellent move, then you only have to look at its location at the centre of the coastal towns of Exmouth Budleigh and Seaton and a short distance from East Devons only Primary road the A3052 (this runs from one side of East Devon to the other) Clyst St Mary (just off M5) and the Dorset border (Lyme Regis).

If and it looks as though a move will given the go ahead then we must take the serious threat of further flooding and ensure that as part of any development that the Surface Water Management Plan recommendation for a SUDs storage at Knowle is tied in with any development.

Finally loss of jobs and we should be looking to retain some of the services here in Sidmouth if the move is agreed at Council……………I have a suggestion that I feel should be explored and will elaborate more on that at the EDDC meeting next week.’

The Full Council will decide whether to agree a move FROM Knowle, at their meeting on 17th December, 6.30pm at Knowle (plenty of parking; set in lovely historic parkland; convenient access; energy rating certificate ‘C’; etc…)

EDDC HQ will rely on digital services: MP Neil Parish says they aren’t available in rural areas and there may be “riots” there!

Says it all really. EDDC says they will increasingly rely on internet links to provide “services” and the local MP says they aren’t good enough and there may be “riots” in rural areas if they don’t improve!

” … Neil Parish] MP, speaking at a House of Commons hearing into the plan to ditch paper-based EU farming subsidy applications from next year, accused the quango delivering the £1.2 billion broadband programme of picking “easy cherries off the tree” in towns and cities

Farming groups are livid over the move towards “digital by default” because of the poor broadband connections in the countryside

[He] said only around 8% of properties in his constituency are connected to super-fast broadband. The national target is 95% coverage by 2017 .

“… Questioning Chris Townsend, chief executive officer of BDUK, Mr Parish said: “Are you going to change your tactics and actually roll it out faster to those hard-to-reach rural villages? Otherwise there’s going to be a riot on your hands.”

http://www.westernmorningnews.co.uk/Devon-Tory-MP-warns-riot-countryside-denied-super/story-25634677-detail/story.html

Power and absolute power at EDDC

Transcript of Richard Eley’s Speech at the Sid Vale Association Meeting at the Unitarian Church, 9th December 2014

(Richard Eley was speaking about Richard Cohen’s figures for relocation costs.)

“The numbers are completely, hopelessly and scandalously wrong. They are useless, they are terrible and have to be challenged vigorously and strenuously. These numbers are rubbish. They don’t include the green travel plan, they don’t include compensation for the staff, they don’t include the cost of the move itself, they don’t include the costs of hubs the other towns and, most importantly, they don’t include the cost of officer time and members time that is involved in all of this.

The expert, Mr Steve Pratten from Davis Langdon, he is going to cost £1million or more on his own. It doesn’t include the legal costs in all this. I say to the District Council that I have estimated the real costs to be £20 million. That figure was not disputed – Richard Cohen did not say it was exaggerated – he said he didn’t recognize the number. What that means is that I was bang on the money.

Ladies and gentlemen, we are trusting Richard Cohen to mastermind this whole process and we are assuming that he’s accurate in the mathematical calculations. This is the same man who measured the Knowle 40% smaller than it turned out to be! He got it wrong by 40%. Robin Fuller had to write a paper, he was rubbished in the press and it turned out that he was correct. The Knowle is 40% bigger than Richard Cohen thought it was.

This is the same man who was responsible for four attempts to compose the economic impact assessments rejected by his own planning committee. He can’t get simple mathematics right. This same man tells us that energy prices are going to go ahead for the next 20 years at 10% over inflation. He is alone in the entire world in thinking this. Nobody else believes that including your energy companies who will fix your energy costs for the next four years. That instantly takes £1.5million out of all the savings that are supposed to be made by moving, so he hasn’t even bothered to explore that possibility.

He is also the man who shifted the southern boundary of the Knowle to include the second tier of parkland without telling anybody and in contradiction to the specific instructions of the Development Management Committee. I was told this would not be investigated because the Inspector would look at it, which he would not do because it was not in his remit. So that has never been investigated by anybody at the Knowle.”

“He did it without managing to record that process; without managing to record any conversation with any individual, without writing a single email, or keeping a single note or sending any kind of correspondence to any third party. Because I made a freedom of information request, and there was nothing there.”

“He did it unilaterally, on his own, secretly, and he didn’t tell a single soul, and I only found out by accident.”

This is not the kind of person I would trust to do these calculations. Now when he says it is going to cost £15.9million to refurbish the Knowle, I would tell him that that’s a load of bunkum. This relates to the entire building, which nobody advocates retaining. Why is anybody working in a bathroom when the Knowle is two and a half times the size of the building EDDC says it needs? How can that be possible? Mr Cohen in his calculations also asserts that there is nil chance, not 1% chance of local government reform in the next 20 years.

Anybody who listened to the Autumn Statement knows that local government reform is highly likely and as John Dyson correctly said there is an 80% chance that EDDC will not exist in 5 years time, so the chances of us recovering all these millions over the next 20 years is much reduced.

Finally, he assumes that over the course of those 20 years with energy now costing astronomical amounts of money the average domestic bill according to Richard Cohen would be 30% of your income in energy costs. He assumes that the government, EDDC and none of the people working there will make any effort whatsoever to reduce the costs of energy in that time. They won’t switch off any lights, they won’t turn off any central heating and they will continue to occupy every single bathroom throughout that period despite the fact that there is going to be 140 less people working there, assuming they don’t go to Exmouth.”

What can you get for £15,000,000…..(EDDC estimate for Knowle refurbishment) ?

Some comparisons, to give us an idea….

Castle Drogo refurbishment £11m
http://www.westernmorningnews.co.uk/Castle-Drogo-s-pound-11m-restoration-adds-visitor/story-18365257-detail/story.html
What you get for £11m:

‘The flat roof is roughly equivalent to two international football pitches. A high-tech roof system, designed by Bauder is being installed. This two layer membrane is designed to cope with the extremes of temperature experienced on Dartmoor.

In order to lay the new waterproof system, 2,355 granite blocks weighing 680 tonnes have to be removed and then reinstated. This will involve moving and reassembling entire battlements and large sections of the castle walls.

We have also had to redesign the roof gullies to accommodate the heavy Dartmoor rainfall.

Repointing; the cracked cement pointing is being removed and replaced with an improved lime based mortar. The sheer amount of new pointing required stretches to an impressive 60,000 metres (laid in a line it would stretch all the way from Castle Drogo to Lundy Island).

In addition some 913 windows containing over 13,000 panes are being cleaned and the lead replaced to stop them leaking.’

Cunard Building Liverpool – £15m refurbishment cost
http://www.liverpoolecho.co.uk/news/liverpool-news/cunard-building-costs-top-15m-7635478
Historic 5 storey building

Why refurbish?
http://www.building.co.uk/cost-model-office-refurbishments/5038491.article

Eastenders studio http://www.digitalspy.co.uk/soaps/s2/eastenders/news/a551445/eastenders-elstree-set-revamp-to-cost-over-gbp15m.html#~oXRuqDJRiMpbez

A whole studio gutted and rebuilt

http://www.bbc.co.uk/news/uk-england-stoke-staffordshire-21933903
New bus station Stoke on Trent

http://www.ft.com/cms/s/0/bf3deae0-5098-11d9-b551-00000e2511c8.html#axzz3LJgcHSFq
Royal Institution, London
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Besides museum space on three floors, the redevelopment features expanded archives, a Young Scientist Centre, a café and bar – and the infrastructure required to support a huge increase in visitors to the building.