Response to Freedom of Information request”
“Thank you for your request for information. Please find the response to your query below.
“Recently an email from a Conservative councillor was released into the public domain regarding the purchase of a “very large table in the members room” as a result of “an auction of council furniture, chattels, etc” to the benefit of members and EDDC staff. The email went on to state “I have been told that I have been successful in my bid so the table along with the 8′ extension is heading back to Exmouth to sit in (address of councillor), Exmouth in its rightful town (some may say)” and then stated arrangements for its removal date in order that it could be used for the Councillor’s Christmas dinner for 22 family members. Subsequently on 21st December 2018, the Leader of the Council made a statement about the disposal of a range of items, including this table. He said the large table “attracted little professional interest with one valuer estimate of just £50”. I would like to know:
1. If one valuer’s estimate was £50, what were the other estimates?
Other valuers viewed but were not interested in estimating for the table due to its low value
2. What are the names of the valuers who gave estimates for the table?
The other agents who attended to provide estimates were;
3. Does EDDC audit not require a range and record of estimates for the disposal of council assets, as well as a record of disposals?
It is not clear what specific information is being requested here. Bids and disposal receipts will be recorded.
4. EDDC, like other councils, should have a written policy and procedure for the disposal of assets such as used equipment, furniture and other plant, What is that policy and procedure?
There is a link below to the ‘Property Matters’ section of the Council Constitution which is on our website, specifically items 15 & 16;
15. Authority (after consultation with the relevant Portfolio Holder) to dispose of property assets which have a market value which does not exceed £30,000.
16. Sale of vehicles, equipment or machinery surplus to the Council’s needs where the consideration does not exceed £30,000.
5. Who was the Councillor that successfully bid for “the very large table in the members room”?
This information is exempt from disclosure under s40 of the Freedom of Information Act as being personal data.
6. How much did the Councillor pay?
The bid was £400
7. Was the ornate clock on the mantel piece (as shown on the cover of the Residents Magazine, December 2018) part of this disposal process?
The clock in question originally belonged to Honiton Rural District Council and has been offered to Honiton Town Council.
If so, what was the valuation given? ? See above
What price was paid? ? See above
Who bought this clock? ? See above
8. How much money was raised from this sale of “items of sentimental interest or practical use”?
The items have not been sold yet so no information is currently held. We anticipate that a figure in the order of £2,000 will be raised which will be ring-fenced in the Civic Fund.
9. What are the “other sales” Councillor Thomas refers to?
The vast majority of items are office furniture (desks, chairs, cabinets). Items will be disposed of in a number of ways. These include via public auction, items given to local groups, town and parish councils in return for donations and income from bulk clearance.
10. How much money was raised from each of these “other sales”?
No information held
11. What is the total now of the Chairman’s Civic Fund?
The Civic Fund is a budget and therefore there is no ‘total’ fund as such. The ring-fenced fund is currently £0 as the items have not been made available for collection / payment.
12. Information about the Chairman’s Civic Fund is not easily accessible on the EDDC website; a word search on the site produces “no result”. Where can details of this fund and its administration be found?
Civic Fund and Civic Expenses are agreed as part of the Council’s annual budget: this is identified in the Councils approved Budget book for 2018/19:
The relevant items can be found on page 7 and page 24.
I hope this information is helpful but, if you feel dissatisfied with the way we have responded to your request, please contact our Monitoring Officer, Mr Henry Gordon Lennox, to request an internal review [email address]
You may also approach the Information Commissioner for advice at http://www.ico.org.uk