Cabinet Agenda – 5.30 p.m. Knowle, 6 April 2016 – a meaty mix of relocation and devolution WITH NO MEANINGFUL COSTINGS WHATSOEVER

144 pages

Minutes take up the first 31 pages

Relocation – pages 32-49
This update is to advise on progress of the relocation plans and seek Cabinet agreement to further key actions”.
Appendix 1 – Floor plans Honiton HQ and Exmouth Town Hall refurbishment
Appendix 2 – Pegasus Life plan for Knowle Site buildings footprint
Appendix 3 – Service Delivery and Office Relocation Survey results summary

RECOMENDATIONS
;
Knowle Site:
1. Note that Pegasus Life Ltd following public consultation exercises will be submitting its application for development of the Knowle site . The projected likely date of consideration of the application is July 2016
2.Note that Sidmouth Town Council has responded positively to the Deputy Chief Executive ‘s formal proposal to transfer the remaining Knowle Park to Town Council ownership together with a commuted sum and negotiations continue Honiton Heathpark
3. Note that preparations are underway by the design team to submit a planning application for new build Council offices at
Heathpark with a view to Planning Committee consideration in September 2016
4. Note that the new HQ design is moving from concept to detailed design of space allocations for desks, meeting spaces, storage, reception area, Chamber, member area, services and external works
5. Note that construction is planned to commence in November 2016 for a period of up to 12 months, followed by Client Fit Out
Works with occupation of the new HQ targeted for February 2018
6. Note that the Deputy Chief Executive has again met with businesses and staff at the East Devon Business Centre to discuss and advise on project progress Exmouth Town Hall
7. Note that the Deputy Chief Executive and design team have met with tenants of Exmouth Town Hall to discuss their needs,
concerns and expectations regarding the refurbishment of the building and its impact on their operations including any disruption or temporary displacement
8. Note that the Council has issued Section 25 notices to end the tenancies of Town Hall tenants to be followed by negotiation of
new tenancies
9. Note that refurbishment is planned to commence in Autumn 2016 and last between 8 – 10 months, followed by Client Fit Out
Works.

Other
10. That Cabinet approve the use of £47,040 of transformation funds for the additional scope required within the Electronic
Document Management System.
11. Note that the Council has appointed Interserve to provide the Pre Construction Advisory role through a two stage
competitive tender process based upon the CFSW Framework. As part of the second stage tender process, Interserve will be
asked to provide their firm fixed price tender for the Project Works later this Year. If in the event the received tender is not
acceptable a further tendering process will be carried out.
12. Note that there continues to be ongoing detailed engagement with staff and tenants regarding space allocation, twin site
facilities, team locations, internal design, fit out and operational requirements
13. Note that Members have received a presentation on new offices design and layout. Further presentations and discussion will be arranged as the project moves forward
14. Agree SMT’s decision to locate Housing Services in the main as well as availability of other front facing provision (Benefits,
Environmental Health, Planning) on the basis of the findings of the Service Delivery and Office Relocation Survey with
residents (attached at Appendix 3)
15. Note the successful recruitment of a Relocation Facilities Manager post to prepare and oversee the physical relocation of staff and resources”
FOLLOWED BY LOTS AND LOTS OF BUMPH ABOUT WHAT AN EXCELLENT IDEA RELOCATION IS – BUT WITH ALMOST NO NUMBERS …


Devolution – pages 50 – 92

http://eastdevon.gov.uk/media/1622700/060416-combined-cabinet-agendasm.pdf


“To update members on progress of the Devolution Prospectus”
Appendix 1 – Governance Workshop Notes
Appendix 2 – Governance Workshop slides
Appendix 3 – Briefing key messages
Appendix 4 – HoSW Prospectus for Productivity presentation
Appendix 5 – HoSW Productivity Plan Workshop Meeting notes
FOLLOWED BY LOTS AND LOTS OF SLIDES ALL SHOWING WHAT A WONDERFUL THING DEVOLUTION IS – BUT WITH ALMOST NO NUMBERS …
AND ENDING WITH THIS WONDERFUL EXAMPLE OF ALMOST TOTALLY MEANINGLESS LEP JARGON:

“Conclusions and next steps
The key step was felt to be the development of a vision and criteria to drive the development of the productivity plan and the
work streams within the devolution prospectus. Building on the 6 golden opportunities exploring
a) what will move us forward rapidly
b) what will stop us moving backwards

Need this vision to be developed and agreed by our Leaders before we do too much more work within the theme areas.
Recognise that we need to keep the pace.

Twin track process:
The Productivity Plan being the longer term vision of transformation irrespective of what devolution deal we obtain. It will be an overarching plan that will drive ambition for the area.

Devolution – will work rapidly with government to agree a Heads of Terms similar to the East Anglia devolution
model and push for an early deal.

We could commission our universities to undertake some research to explore the options for transformational change in our area to inform the development.

Action:
The PMO will be asked to develop a Next Steps document for comment on the development of the vision, criteria, and the framework and resources required to deliver a shared plan.”